Live Meeting – Sharing the Desktop

There are multiple ways to share the desktop in Live Meeting. You can share just a program, your whole desktop, part of your desktop, or you can share an attendee’s desktop. Sharing just one program is good for when you are demonstrating how to do something in just one program where as sharing your whole desktop is good for demonstrating how to do multiple things including windows based actions like clicking on the start menu.

Share a Program

To share just a program click on Content è Share è Share a Program è The program you wish to share.

 

Once you have shared a program it available for others to see. You will have a menu at the top with some options available to you.

The arrow stops the sharing and returns you back to the Live Meeting program.

 

The Pause button pauses the sharing of your desktop.

 

This button allows others to control your desktop.

 

Share the Entire Desktop

To Share the entire desktop click on Content è Share è Share your Desktop è All

This will share your entire desktop. You will get the menu at the top of the screen as you get when sharing just a program.

Share Part of Your Desktop

To share just a part of your desktop click on Content è Share è Share your Desktop è Selected Area

This will bring up the Sharing Frame. Whatever is in that frame will be viewable by the attendees. To resize the frame place the mouse over a corner until it turns into a 2 sided arrow. Click and hold the left mouse button and drag the window to the desired size. Let go of the mouse button.

Note:
If you are using multiple monitors only the Primary monitor will be shared. This goes for all sharing, so if you share just a program and move it to the extended desktop the attendees will not be able to see the program.

Live Meeting – Screen Snapshot

There may come a time when you want to share just a screenshot rather than what you are doing. The screen snapshot is the perfect tool. To take a screen snapshot click on Content è Share è Screen Snapshot. This will open the snapshot Frame.

You will need to resize this frame by placing the mousse over the corner, holding down the left mouse button and dragging to the size you want.

Once you have the size you want Click on the window in the upper left corner and click take snapshot.

This will take a snapshot of whatever is contained in this frame.

Live Meeting – The Web Page

The web page acts a little different than you would expect. It allows you to open a web page on the attendee’s machine but does not capture your navigation but rather allows the attendee to interact with the web page. To create a new web page click on Content è Share è Web Page. This will open a new window labeled new web page,

Once the window opens type in the web address of the page you wish to open. Click on Verify Web Page. The Web Page Check window will open and show you that the web page is valid.

Click on Create Web Page to create the page in the Attendee’s window.

Remember that after the attendee sees the page they can click on whatever they want and not what you click on.

Live Meeting – Text Page

The Text Page is just like the shared notes but it is only available to the presenter. To get to the text page click on Content è Share è Text page. Once open you can type into the text page like you would with notepad on the computer.

Live Meeting – The Poll

The poll allows you to ask a question and receive responses from your audience. To use the poll go to Content è Share è Poll Page

This will open a create poll window where you will enter your question and responses. After you have created your questions and responses click OK to create the poll.

When you first create the poll the results will be hidden from the end user.

There are tools you can use at the bottom of the page when polling.

Each section is separated by a |. The first section will allow you to change the ende user view allowing them to see or not see results. The next section will open and close the poll. The last section will allow you to edit and clear the polls.

The White Board

The white board can come in handy when you are trying to diagram something.

To use the whiteboard Click on Content è Share è Whiteboard

Once the white board is open there are a number of tools you can use to edit the white board for others to see.

The tools from left to right are:

Select Tool – allows you to select item on the white board
Pointer – acts like a laser pointer, the end user can only see this when you click on the mouse button
Text Tool – Allows you to type text onto the screen. Click on it and it will allow you to change the font
Drawing Tools – These are tools used to draw. Click on the arrow and it will give you multiple options

Color Picker – Allows you to pick the colors that your drawing tool will print
Highlighter – acts like a highlighter allowing you to highlight any part of the whiteboard
Stamp Tool – Give you three options to stamp onto the whiteboard

Clear Tool – erases the whiteboard

Shared Notes

Shared Notes allow you to keep text notes during the meeting. It is just a basic notepad inside the program. By default only presenters can add to notes. You can set the option to allow attendees to add to the notes as well. This is a good tool for brainstorming. To see how to allow attendees to edit notes see the blog post Attendee Permissions.

To open the notepad click on the notepad icon in the top right.

 

Just type into the window to add notes. You could also assign someone the tasks of taking notes. The notes window will continue to be updated as notes are added even if the notes window is closed.

Handouts

In order to pass files to the attendees in your meeting you can use the handouts module.

If you click on the Handouts Icon in the upper right it will open the handouts window.

To upload files click on Upload

Choose the files you want the others to be able to download and click open.

This window will list the files that have been uploaded. For the end users to download the files they have to put a check mark next to each of the files they want to download and click download.

You can also delete files you have uploaded from this window as well. There is option you can set to allow for users to be able to upload files as well. To see how to allow users to upload files see the blog post labeled Attendee Permissions.

Attendee Permissions

You may want to give attendees the right to do things like upload content or record the webcast on their end.

To get to the attendee permissions Click on Attendees è >> è Permissions

 

This will pop up this next screen:

There are plenty of options to choose from. To allow users to record the webcast you can put a check mark in Create Personal recording. To allow users to upload as well as download handouts under the handouts section choose Upload and Download. To allow users to be able to edit notes choose view save and edit.

Uploading Files

If you have Power Point, Word or Excel files that you want others to view without editing you can upload the files prior to your meeting to allow for more fluent presentation of the item.

To do this:

1. Join the meeting as a presenter.
2. Click on content è Share è Upload Files
   
3. Choose the document(s) you want to upload and click OK
   
4. Once you hit the OK the files will be scanned and uploaded. To share these files in your presentation click on content è Share è The file you want to share.